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Nominating Committee
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Description
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The Nominating Committee is a group of elected volunteers whose purpose is to discuss and vote on nominees for open PTA Executive Committee positions.
The nominating committee consists of 13 members and 8 alternates. Each school is represented on the nominating committee as follows:
- High School - 2 representatives and 1 alternate
- Middle School - 2 representatives and 1 alternate
- Stewart School - 2 representatives and 1 alternate
- Stratford School - 2 representatives and 1 alternate
- Hemlock School - 1 representative and 1 alternate
- Homestead School - 1 representative and 1 alternate
- Locust School - 1 representative and 1 alternate
In addition there are 2 representatives and 1 alternate from the PTA Executive Board.
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Committee Member Duties
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Review and discuss nominations (which can be made by any PTA member) for open PTA Executive Committee positions.
Update "Nominating" committee webpage(s).
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Time Commitment
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Photography Committee
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Description
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The Photography Committee coordinates with the contracted Photography Company to ensure that all students in the district have the opportunity to have individual photos taken. Responsibilities include staffing all schools on photo day
and acting as liaison between parents, schools and the photo company.
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Committee Member Duties
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Represent the committee at your building’s PTA Meetings (once a quarter), give updates, address concerns parents may have, and promote committee events.
Each of the individual schools will be represented by two committee members. Their responsibilities include coordinating the schedule on the day of the photos as well as recruiting volunteers to assist for the entire day.
This scheduling is done in coordination with the building principals. The representatives are a point of contact for parents and the school.
Update "Nominating" committee webpage(s).
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Time Commitment
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Plant Sale Committee
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Description
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All proceeds from the plant sale go to PTA grants to each of the seven schools.
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Committee Member Duties
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CO CHAIR DUTIES:
- Work with Nursery to get prices
- Work on updating prices for Plant Sale form.
- Work with PTA Website manager to get form and pictures online.
- Keep a record of plant sale orders and checks received in mail
PLANT SALE SCHOOL REPS DUTIES:
- Responsible to work with your schools director, to get a count of how many students. Need count for each school for plant sale flyer.
- Advertise Plant sale at upcoming PTA Meetings advertise on school websites work with PTA director to get people involved. Parents can donate flowers or help the day of Plant sale pick up.
- Responsible to pick up Plant sale forms from printer and deliver to your school
- Take pictures at Plant sale Pick up to use for the following year.
Update "Plant Sale" committee webpage(s).
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Time Commitment
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- Plan on working the day of plant sale: 7:45 AM -10:00 AM or 10:00 AM -12:00 PM.
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PTA Dinner Committee
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Description
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The PTA Dinner is the single largest Fundraiser of the year. The Dinner is typically held in mid to late March. The committee consists of representatives from each of the seven schools.
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Committee Member Duties
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Responsibilities of the committee may include:
- Help Plan and Execute the Event
- Spearhead Raffles efforts including but not limited to mailing, soliciting of prizes, wrapping baskets, followup Thank you letters
- Help with Layout and design of program
- Day of Event--Work on Decorating the venue, stuffing "gift" bags, selling raffles tickets, working balloon pop, etc. Helping with clean-up after event
- Update "PTA Dinner" committee webpage(s).
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Time Commitment
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The time commitment is concentrated during the months January-March. There are approximately 4 meetings prior to the event and you need to be able to work at the event itself (including set-up the day of the event).
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Publicity Committee
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Description
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The goal of the PTA Publicity Committee is to regularly advertise and promote PTA meetings, fundraisers and events throughout the district.
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Committee Member Duties
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The Publicity chair(s) is responsible for submitting publicity items from each school to the local papers, and coordinating with the PTA website coordinator for posting on the PTA website.
The Publicity chair also works with the PTA executive committee to publicize district-wide PTA events. The Publicity chair is available to assist the PTA district committees in publicizing their events as requested.
Each school has one or two Publicity reps appointed by the school PTA director. The school reps' function is to photograph PTA events and PTA meetings at their schools, and to forward those pictures and a brief article to the Publicity chair.
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Time Commitment
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The time commitment for the Publicity chair(s) is approximately 1-2 hours/week during the school year. The time commitment for individual school reps is a few hours a month, depending on the number of PTA events at their school.
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Reflections Committee
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Description
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The Reflections Committee's responsibility is to administer and facilitate the Annual PTA Reflections contest. This contest originates at the National PTA level where a theme is chosen for each year's competition. Entries maybe submitted in Literature, Photography, Visual Arts, Music, Dance, and Film. Our Garden City PTA Reflections Committee, utilizing rules set forth by the National and State PTA Reflections Committee, announces the competition, establishes deadlines at the district level, selects judges and shepherds student entries through the process. The process includes getting entries to a central point in Garden City where they will be judged and to get winning entries to the next level of advanced judging at the Nassau County PTA level. Finally, the Reflections Committee in cooperation with each of the seven schools in our District, presents an Awards Ceremony for School, District, County and any New York State winners. These Award Ceremonies take place in the Spring of each School Year.
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Committee Member Duties
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The Reflections Committee is a continuing commitment through out the school year. Committee members are representatives from each of our seven Schools. They interface with the PTA Director, principal, teachers and parents. They communicate the initial announcement about the Reflections contest to everyone in their respective school and set up a box where entries may be deposited before the deadline. When the deadline arrives, they are responsible for logging the entries for their school and getting the entries to the District Chair for judging. During the process, they will be asked to return any non-winners to the school and to retain winning entries for the Awards Ceremony where they will be displayed. Usually there is a tremendous flurry of activity in the fall as students create their entries and the judging begins. Typically, District Winners are brought to Nassau County PTA for judging by December 1st. For a few months thereafter, there is not much to do except the return of non-winning entries. In late winter, the committee begins preparation for the Awards Ceremonies.
Update "Reflections" committee webpage(s).
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Time Commitment
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Each Reflections representative should be aware that the months of September and October require the most time. Estimated volunteer time required is 15- 20 Hours for each representative during the school year. The Chair asks the committee representatives to make a short presentation at PTA meetings and Back to School Night early in the school year. It is also suggested that each representative speak to teachers in their building about Reflections to reinforce this contest as a worthy learning experience especially in literature and the arts.
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School Supplies Committee
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Description
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The School Supplies committee works with the schools' teachers and administrators in offering the required school and grade specific supplies to the parents prior to the beginning of the next school year.
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Committee Member Duties
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Represent the committee at your building’s PTA Meetings (once a quarter), give updates, address concerns parents may have, and promote committee events.
Update "School Supplies" committee webpage(s).
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Time Commitment
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Site Based Committee
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Description
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The purpose of school-based planning and shared decision making shall be to improve the educational performance of all students in the school, regardless of such factors as socioeconomic status, race, gender, language, background, or disability.
The following are educational issues which may be subject to the cooperative planning and shared decision making at the building level. The issues identified are broadly stated.
- STAFFING
- CURRICULUM
- COMMUNICATION
- BUDGET
- STUDENT PLACEMENT/SCHEDULING
- STAFF DEVELOPMENT/ INSERVICE
- ASSESSMENT: STUDENT, STAFF, PROGRAM
- BUILDING AND FACILITY
- PROCEDURES (PRACTICES AND REGULATIONS)
- BUILDING CLIMATE/TONE
- SAFETY
- EXTRA-CURRICULAR/CO-CURRICULAR ACTIVITIES
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Committee Member Duties
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Site Based representatives work with the school PTA Directors to address parents’ issues and concerns and report at the individual schools PTA meetings. It is the responsibility of the Site Based representatives to be accessible and accountable to its constituents (the parents).
- Bringing input from and giving feedback to the constituents represented; therefore, between SBT meetings, each team member must communicate with persons whom they represent. Each site-based team will develop a plan for communicating the work of the team. This shall include, but not be limited to, minutes or a summary of each meeting that will be posted on the school’s website.
- Attending meetings of their constituent groups.
- Generating an annual summary and projecting goals for the next year.
- Attending site based team meetings.
- Being committed to the concepts of consensus and site based planning and shared decision-making.
- Actively working in support of SBT’s decisions.
- Implementing general and specific charges generated by the SBT.
- Requiring that all proposals include an assessment component.
- Insuring that the assessment component is carried out.
- Using the results of the assessment to determine the effectiveness and future direction of the plan.
Update "Site Based" committee webpage(s).
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Time Commitment
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Sportswear Committee
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Description
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Profits from the Sportswear sale go to PTA & SEPTA to benefit all of our children through grants to our schools.
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Committee Member Duties
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Represent the committee at your building’s PTA Meetings (once a quarter), give updates, address concerns parents may have, and promote committee events.
Update "Sportswear" committee webpage(s).
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Time Commitment
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